Corporate

Fundraising dinners, benefit auctions and banquets, concerts, promotional events, retreats, open houses, parties

Private

Retirements, birthdays, engagements, memorials, holiday parties, milestones

The planners at Panache are adept at orchestrating varied corporate and private events.  Whether the guest list is a handful or hundreds, you can be confident in a seamless and successful occasion.

A Sampling of Event Services Provided by Panache:

Event Day Coordination

• complete event day coordination (two consultants)
• direction of any event rehearsals
• coordination/confirmation of correct set-up in venue space
• oversee seat assignment and registration setup
• event participant instructions
• directing event logistics (meal/program, etc.)
• acting as intermediary between clients and vendors
• providing event emergency kit
• coordination of clean-up and retrieval of items after the reception
• etiquette advice
• budget analysis and money-saving strategies
• development of customized and detailed timelines and checklists
• distribution of schedules/instructions to involved participants

Procurement of Event & Entertainment/Dining Sites

• venue research
• tailored referrals
• site visits (survey for adequate capacity, parking, restrooms, media capabilities, catering/janitorial services, lighting, etc.)
• confirmation letter/contract review

Vendor/Supplier Procurement

• vendor research
• securing quality suppliers in an appropriate budget range (caterers, pastry chefs, hotels, air/ground transportation providers, printers, photographers, videographers, musicians, entertainers, florists, rental companies, decorators, etcetera)
• rental services: tables, linens, china, tents, bars, podiums, etc
• review of contracts
• acting as a vendor contact
• handling vendor confirmations
• vendor visits as necessary

Theme and Creative Conceptualization

• theme, style, and decoration ideas to unify event impression
• locating and creating event decor
• on-site decorating
• tabletop design
• floor plan arrangement
• unique touches to express the client’s identity/aim/vision

Cuisine

• assistance with menu selections, food service logistics & timing
• providing caterer with detailed room and table diagrams
• procuring specialty items (chocolates, mints, wines, etc.)
• coordinating service workers not provided by the caterer

Printed Materials

• guest list assistance
• invitation, save-the-date, and thank you card selection/design
• assistance with invitation distribution
• design/printing of registration materials creation/design of event programs and menus
• traffic indicators, parking directions/reservations, directional signs
• promotional/marketing assistance
• provision of customized maps for guest/attendee direction
• posters/slides/display materials for presentations/auctions
• table numbers, place cards, dessert descriptions, etc.
• bidding cards, silent auction sheets, catalogue covers, etc.

Additional Services

• additional dining & entertainment arrangements
• additional cocktail parties/dignitary events
• award and gift procurement
• procurement and wrapping of honoree gifts and/or door prizes
• wardrobe arrangements
• travel planning assistance -invitation assembly, addressing, mailing
• calligraphy for placards, programs, signage -guest list management
• RSVP tracking
• design, assembly, and delivery of out-of-town welcome baskets
• guests’ hotel and travel accommodations
• supplying/coordinating kitchen and bartending assistants
• child care and pet sitting arrangements